Detailed Invoice Line Items

Appxite Updated by Appxite

Introduction

The Platform provides the option to view detailed invoice line items that reflect the exact charges from vendors. This article explains how to enable detailed invoice line items, how detailed line items differ from standard invoice view and how to interpret detailed line items for different subscription types.

In this article:

Enabling Detailed Invoice Line Items

Detailed invoice line items can be enabled in two ways:

Via User Interface

  1. Navigate to Invoices > Incoming Billing Details
  2. Find the option Show Detailes
  3. Toggle the setting to Enabled

Via API

Detailed invoice line items can also be retrieved through the API: Reporting API - Detailed Invoice Line Items

PATCH /api/v1/settings/billing
{
  "showDetailedInvoiceLines": true
}

Standard vs. Detailed Invoice Views

Standard View

In the standard invoice view:

  • Invoice rows for each subscription are aggregated
  • Changes during a billing period are combined into a single correction line
  • Simpler presentation with fewer line items

Detailed View

In the detailed view:

  • Invoice rows for each subscription are broken down into separate fees
  • Each subscription change appears as a distinct line item
  • More comprehensive view of all billing events during the period

Interpreting Detailed Line Items

License-Based Subscription Example

Standard View:

Subscription     | Quantity | Charge Type | Amount
-----------------|----------|-------------|-------
Microsoft 365 E3 | 10       | Cycle Fee   | $100.00
Microsoft 365 E3 | 1        | Correction  | $15.00

Detailed View:

Subscription     | Quantity | Charge Type | Description                    | Amount
-----------------|----------|-------------|--------------------------------|-------
Microsoft 365 E3 | 10       | Cycle Fee   | Monthly charge Mar 15-Apr 14   | $100.00
Microsoft 365 E3 | 5        | Correction  | Added licenses Mar 25-Apr 14   | $25.00
Microsoft 365 E3 | 2        | Correction  | Removed licenses Mar 20-Apr 14 | -$10.00

Consumption-Based Subscription Example

Standard View:

Subscription   | Quantity | Charge Type | Amount
---------------|----------|-------------|-------
Azure Services | 1        | Usage Fee   | $237.45

Detailed View:

Subscription    | Quantity | Charge Type | Description             | Amount
----------------|----------|-------------|-------------------------|-------
Azure - Compute | 1        | Usage Fee   | VM Usage - Standard D2  | $120.75
Azure - Storage | 1        | Usage Fee   | Blob Storage - Hot Tier | $45.20
Azure - Network | 1        | Usage Fee   | Bandwidth - Outbound    | $71.50

Billing Frequency Change Example

Standard View:

Subscription     | Quantity | Charge Type | Amount
-----------------|----------|-------------|-------
Microsoft 365 E3 | 10       | Cycle Fee   | $1,000.00
Microsoft 365 E3 | 1        | Correction  | -$534.25

Detailed View:

Subscription     | Quantity | Charge Type  | Description                             | Amount
-----------------|----------|--------------|-----------------------------------------|-------
Microsoft 365 E3 | 10       | Cycle Fee    | Annual charge Sep 15, 2022-Sep 14, 2023 | $1,000.00
Microsoft 365 E3 | 1        | Correction   | Credit - Annual to Monthly change       | -$534.25
Microsoft 365 E3 | 10       | Purchase Fee | Monthly charge Mar 4-Apr 3              | $100.00

Benefits of Detailed Invoice Line Items

Enhanced Transparency

  • See exactly what you're being charged for
  • Match vendor charges with platform invoice
  • Identify specific changes that affected billing

Improved Troubleshooting

  • Easier to identify billing discrepancies
  • Better visibility into proration calculations
  • More information for resolving billing questions

Detailed Cost Analysis

  • Break down costs by specific service components
  • Track usage patterns with granular detail
  • Identify opportunities for cost optimization

When to Use Detailed Line Items

Detailed invoice line items are particularly useful when:

  1. Multiple Subscription Changes: If you frequently adjust subscription quantities
  2. Complex Billing Scenarios: When you have frequent billing frequency changes
  3. Consumption Analysis: For analyzing detailed usage of consumption-based services
  4. Reconciliation: When reconciling platform charges with vendor billing
  5. Cost Allocation: When allocating costs across different departments or projects

Exporting Detailed Invoice Data

Detailed invoice data can be exported in several formats:

  1. CSV: Complete line-by-line breakdown of all charges
  2. API: Programmatic access to detailed invoice data

To export invoice data:

  1. Navigate to Invoices > Invoices
    >
  2. Select the desired invoice
  3. Click Export and choose your preferred format

Summary

Detailed Invoice Line Items provide a comprehensive breakdown of all vendor charges, showing each subscription change, fee type, and billing event as separate entries. This feature can be enabled through the user interface or API, offering enhanced transparency compared to the standard aggregated view. Detailed line items are particularly valuable for organizations that need precise cost tracking, billing reconciliation, and granular insights into their subscription and usage-based charges. The data can be exported in CSV format or accessed programmatically via API for further analysis.

Related Articles

Billing detailed invoice lines compliant rw_v1

Was this article helpful?

0 out of 0 found this helpful

Articles in this section

Add comment

Please sign in to leave a comment.