Product Management Hub overview: New UI

Appxite Updated by Appxite

Introduction

This article provides an overview of the Product Management Hub used to manage Vendors, their Products, and Offers. Product Management is the central place where users create and maintain Product portfolios, configure Offers, and prepare personalised merchandising opportunities for every Distributor and their Customers. The sections below describe each main view and the options available in it, so users know where to find every feature.

In this article:

Accessing the tool

Product Management  is accessed through a dedicated sign-in page. Select the Sign In button to be redirected to secure authentication.

The detailed process is described in this article: How to log in to Product Management Hub

Once logged in, enter your account details in the top right corner and click the toggle to enable new UI.

Refresh the website to see the new UI.

Main Vendors grid

After signing in, the landing view is the My Vendors grid. It lists all Vendors available to your account and is the starting point for working with Products and Offers.

Options above the list

  1. Search bar — type a Vendor name to filter the list.

  2. Columns — toggle which columns are visible. The Vendor Name column is required and cannot be hidden.

  3. Export — download the current list as an Excel spreadsheet (.xlsx) or CSV file (.csv).

Grid columns

  • Vendor Name — display name of the Vendor. Select the column header to sort ascending or descending, sortable.
  • Vendor ID — internal identifier of the Vendor.
  • Managed By — indicates who manages the Vendor: AppXite, the Vendor, or a Partner name. Select the column header to sort ascending or descending, sortable.
  • # of Distributors — number of Distributors linked to the Vendor.
  • # of Sellers — number of Sellers linked to the Vendor.
  • Created On — date the Vendor was created. Select the column header to sort ascending or descending.
  • Created By — user who created the Vendor.
  • Actions — per-row actions for each Vendor (described below).

Vendor row actions

Each row in the grid provides two actions:

  • View Products (eye icon, green) — opens the Products grid for the selected Vendor.
  • Edit Vendor (pencil icon, blue) — opens the Vendor profile, where basic information, provisioning method, currency, contract type, contacts, and advanced settings can be reviewed and edited.

Pagination

The bottom banner shows the total number of Vendors, the current page, and total pages. The number of rows per page can be adjusted from the Rows per page selector.

Top navigation bar

Once a Vendor is opened (by selecting View Products), the top navigation bar exposes the main areas of Vendor Portal:

  • Vendors — returns to the My Vendors grid.
  • Current Vendor name — opens a searchable dropdown to switch directly to another Vendor without leaving the current view.
  • Products & Offers — opens the Products grid for the selected Vendor.

  • Connection Management — opens the Contracts grid for managing Vendor contracts (To learn more see the articles: Understanding Contract types in the Platform, Customer Contracts: Contract Management).

Products grid

Selecting Products & Offers from the top navigation opens the Products grid for the active Vendor. 

Two tabs are available at the top of the page:

  • Products — the list of Products belonging to the selected Vendor.
  • Offers — the list of Offers belonging to the selected Product.
  • Secrets — the Secrets grid for managing credentials and integration secrets. See more here.

Options above the list

  1. Search bar — search by Product name or Product ID.
  2. New Product — opens the Product creation page.
  3. Columns — toggle which columns are displayed.

  4. Export — download the list in .xlsx or .csv format.

Grid columns

Default columns:

  • Product Name (required) — display name of the Product.
  • # of Offers — number of Offers currently linked to the Product.
  • Updated On — date of the last modification.
  • Updated By — user who made the last modification.
  • Created On — date the Product was created.
  • Actions — per-row actions (described below).

Optional columns available from the Columns menu:

  • Product ID — internal identifier.
  • Custom Product ID — custom identifier set during configuration.

Product row actions

Each row in the Products grid provides four actions:

  • Edit Product (pencil icon) — opens the Edit Product page, where Product name, description, and image can be updated.
  • View Offers (eye icon, green) — opens the Offers grid for the selected Product.
  • New Offer (plus icon) — opens the New Offer Configuration page directly, bypassing the Offers list.
  • Delete Product (trash bin icon) — removes the Product. Available only for Products that have no Offers assigned.

Secrets

The Secrets tab sits next to Products on the Products & Offers page and opens the Secrets grid. Secrets are encrypted values used by the platform's integrations with the Vendor's systems — for example, API keys, authentication tokens, or other sensitive configuration values.

NOTE! Although the Secrets tab is shown alongside Products, each Secret is scoped to the Vendor, not to an individual Product. The same Secret can be referenced by any Product or Offer of that Vendor.

When to create a Secret:

  • When the Vendor uses an automated integration that requires authentication (for example, custom provisioning).
  • Before publishing any Offer that depends on that integration.
  • Secrets are not part of the Product or Offer creation flow — they are created separately and reused across all Products and Offers of the Vendor.

Creating a new Secret

Selecting the option to create a new Secret opens the New Secret page with a single Secret Configuration form:

  • Name (required) — a unique identifier for the Secret. Used to reference the Secret from integrations.
  • Value (required) — the sensitive value to be stored securely (for example, an API key).

Warning! Treat Secret Values like passwords. Do not share them outside Vendor Portal, and rotate them if you suspect they have been exposed.

Offers grid

Selecting View Offers for any Product opens the Offers grid. This is the working area for all Offers belonging to the selected Product.

Options above the list

  1. Search bar — search by Offer name or custom ID.
  2. New Offer — opens the New Offer Configuration page.
  3. Columns — toggle which columns are visible.
  4. Export — download the list in .xlsx or .csv format.

Grid columns

  • Status — current state of the Offer, indicated by a coloured dot. Typical states include Published (green) and Draft (grey).
  • Offer Name — display name of the Offer.
  • Published — date the Offer was published.
  • # of Subscriptions — number of Subscriptions currently linked to the Offer.
  • Updated By — user who made the last modification.
  • Updated On — date of the last modification.
  • Actions — per-row actions (described below).

Offer row actions

Each row in the Offers grid provides several actions accessible directly from the Actions column. Available actions depend on the current OfferStatus:

  • Edit Offer (pencil icon) — opens the Offer for editing. DraftOffers can be edited freely; for Published Offers, only specific fields can be modified.
  • Edit pricing Plan (price tag icon) — opens the Pricing Plan to be edited.
  • Change product (arrows icon) — assigns the Offer to other, selected Product.
  • Copy Offer (copy icon) — copies existing Offer to new one, can be used for similar Offers.
  • Delete Offer (trash bin icon) - deletes Offers that are not published.

New Offer Configuration

Selecting New Offer from the Offers grid (or the plus icon from the Products grid) opens the New Offer Configuration page. The page is organised into sequential steps:

  • Offer Details — basic information, Product assignment, custom ID, UNSPSC classification, and Contract Type.
  • Marketing — display name, summary, and other customer-facing content.
  • Availability — markets and segments where the Offer is available.
  • Business Rules — operational rules governing the Offer.
  • Terms and Conditions — legal terms applied to the Offer.
  • Pricing — price configuration for the Offer.
  • Billing Rules — Billing Frequency, Billing Cycle, and related rules.
  • Provisioning — provisioning method and parameters.
  • Review & Publish — final review before publishing.
NOTE! The full Offer configuration workflow is described in a dedicated article: How to create a new Offer. This overview only indicates where the configuration is started and what the high-level steps are.

Summary

The Product Management Hub is organised around four main views: the sign-in flow, the My Vendors grid, the Products grid, and the Offers grid. Users sign in through a dedicated authentication page, then land on the My Vendors grid where they can search, filter, export, and open any Vendor. Inside a Vendor, the Products grid lists all Products with options to create, edit, view Offers, or delete. Selecting View Offers opens the Offers grid, where individual Offers can be configured through the multi-step New Offer Configuration page. All grids share consistent controls for search, column toggling, export, and pagination. Detailed workflows for each area are covered in the dedicated articles listed below.

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